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General Task 1 Writing Course

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Lesson 2 of 9
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Formal letters

In this lesson, we focus on how to write formal letters.

Phrases for Formal Letters

Here are some useful expressions for different types of formal letters. You don’t need to learn all of these expressions. However, it is a good idea to learn one opener and one closer for each letter type. 

Opener
  • I am writing to request…
  • I was wondering if you could…
  • I’m writing to enquire about…
Closer
  • I look forward to hearing from you soon, and thank you for your attention to this matter.
  • Please reply to confirm the … at your earliest convenience.
  • I very much look forward to your reply, and than you in advance for your help.

Opener

  • I am writing to request permission to…
  • I would appreciate your approval to…
  • I was writing to ask if I might be allowed to …

Closer

  • Thank you for considering this matter. 
  • Thank you for your consideration of this request. 
  • Please let me know when you come to a decision. 

Opener

  • Thank you for your letter regarding … I would be happy to give you some advice/ suggestions/ recommendations.
  • Thank you for your letter requesting information about … I hope the following advice/ suggestions/ recommendations will be of some help to you. 

Closer

  • I hope that you found these suggestions/ recommendations of use. Please do not hesitate to contact me should you have any further questions.
  • I trust that these suggestions will prove to be of assistance. I would be happy to offer you any additional information you may require. 

Opener

  • I wanted to write to explain what happened regarding…
  • I am writing to offer an explanation for the events of Friday 13th of April. 
  • I am writing to offer my account regarding …

Closer

  • I hope this letter has made the situation clear, but please do not hesitate to contact me if you require any further details. 
  • I hope that this letter will clear up any remaining queries regarding the event. However, should you require any further details, please do not hesitate to contact me. 

Opener

  • I am writing to apologise for…
  • I would like to apologise for…
  • I am writing to offer my sincerest apologies for…

Closer

  • Please accept my sincerest apologies once more.
  • Once again, I am sorry for any inconvenience caused. 
  • I hope that you will accept my apologies. 

Opener

  • I am writing to extend my sincerest thanks for…
  • I am writing to express my gratitude for…
  • I would like to express my deepest thanks for…

Closer

  • Once again, please accept my warmest thanks for…
  • Once again, I am very grateful for…

Opener

  • I am writing to invite you to attend…
  • It gives me great pleasure to invite you to attend…
  • I am writing to extend an invitation to …

Closer

  • I hope that you will be able to attend the …
  • I hope that you are able to accept this invitation, and I look forward to hearing from you. 

Opener

  • I am writing to express my concern about…
  • I would like to draw your attention to…
  • I am writing to express my disappointment with…

Closer

  • I look forward to a quick resolution of this matter. 
  • Thank you for your prompt attention to this matter. 

Opener

  • I am writing to apply for the position of (language teacher) as advertised (on your website) on March 3rd. 
  • I am writing in response to your recent advertisement for a (language teacher) as advertised in the New York Times on (the 3rd of March). 

Closer

  • Please find attached a copy of my CV. I look forward to hearing from you in the near future. 
  • If you require any further information, please do not hesitate to contact me. 
  • Please do not hesitate to contact me should you require any further information. I am available for an interview at your earliest convenience. 

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